National Yang Ming Chiao Tung University Guidelines for the Lease and Management of the Staff Dormitory National Yang Ming Chiao Tung University Guidelines for the Lease and Management of the Staff Dormitory Passed during the 7th Administrative Meeting on April 27, 2022 in the 2021–2022 academic year Approved by the Ministry of Education (Letter No. 1110050637) on May 23, 2022 1. To manage staff dormitories fairly and effectively, NYCU formulated the following guideline pursuant to statutes such as those found in the Dormitory Management Handbook promulgated by the Executive Yuan and in accordance with the demands of the University. 2. Staff dormitories are classified into the following categories: (1) Agency head Quarters: Dormitory for the president of the University during their term of office. (2) Multiple-room staff dormitories: a. Yangming Campus: Available for full-time assistant professors, associate professors, and professors; full-time research staff with a Ph.D. degree; and approved personnel who require dormitories because of the nature of their jobs. b. Chiaotung Campus: Available for full-time faculty members and staff within the staffing complement of the University. c. Tenants living with their spouses, minor children, parents, or adult children with disabilities who require the care of the tenant may apply for the multiple-room staff dormitories. Tenants living without the aforementioned family members may also apply for the multiple-room staff dormitories after they have worked in the University for more than 3 years. (3) Single-room staff dormitories: a. Yangming Campus: Available for full-time assistant professors, associate professors, and professors; full-time research staff; and contract project teachers. Personnel who require accommodation because of the nature of their jobs may rent a room. Project teachers may rent family-type studios or rooms. b. Chiaotung Campus: Available for full-time faculty members and staff within the staffing complement or contract teachers and research fellows. 3. Regulations for personnel ineligible to apply for staff dormitories: If any of the following is applicable for full-time personnel within the staffing complement of the University or their spouses, they may not apply for staff dormitories. Those who have already rented staff dormitories must move out within 3 months and return the dormitory to the management unit: (1) Personnel who may not rent staff dormitories as specified in the Dormitory Management Handbook. (2) Personnel who have violated rules and have been informed that they must move out of staff dormitories. If the applicant and the applicant’s spouse, who were granted a government-subsidized housing loan with interest but have fully paid back the outstanding amount, have submitted proof of payment issued by the Construction and Planning Agency, Ministry of the Interior during the announcement period, they may apply for staff dormitories pursuant to this Guideline. 4. Each campus may evaluate the status of its dormitories and reserve some dormitories for new teachers. The procedures for applying for and leasing dormitories are as follows: (1) Applicant: During the announcement period, new full-time teachers within the staffing complement and who are eligible to apply for staff dormitories may apply for dormitories to the First Division of Property and Business Management and Second Division of Property and Business Management attached to General Affairs Office (hereinafter referred to as “the management unit”) 1 month before employment and within the first year of employment. (2) Application procedure: The management unit shall announce when staff dormitories become available in January and July for 20 calendar days each year. The applicant shall provide their proof of employment, a copy of their highest education diploma/certificate, an application form, proof-of-identity documents (if applicants are applying for multiple-room staff dormitories, they must also include the household registration records of their family members), and a cumulative points certificate when they submit their application during the announcement period. (3) Applicants may rent for a maximum of 3 years. (4) New teachers may not apply for relocation to other dormitories allocated for new teachers. However, they may apply for long-term staff dormitories. (5) The University provides fixed equipment in new teachers’ dormitories, namely a water heater and kitchen counter. Tenants must provide all other furniture and equipment themselves. (6) The rights and obligations of tenants in new teachers’ dormitories are the same as those of tenants in long-term staff dormitories unless otherwise specified in this Guideline and other regulations. 5. The standard for the calculation of cumulative points for the allocation and relocation of staff dormitories: (1) One point for every NT$10 in salary point: The management unit calculates dormitory points by using information obtained from the Personnel Office. If an applicant’s information changes, the applicant may submit an application for point adjustment, with documents of proof included, to the management unit. (2) Seniority: 1. Seniority (i.e., years of service) will be calculated from the first day of work to the last day of the month before the month when dormitory distribution was announced; employees will be awarded one point for every 3 months of employment. Seniority calculation will begin in the month in which the tenant assumes their current position at the University. 2. For tenants whose seniority is noncontinuous, seniority will be calculated as the total seniority at the University. 3. For jointly-appointed professors, only the years in which they were paid by the University will count toward their seniority. 4. For visiting professors who continue to work at the University after the duration of their visit, the seniority within the duration of the visit will count toward their seniority points. 5. For people who are on leave without pay, the leave period will not be included in seniority point calculations. (3) For applicants living with a spouse, minor children, parents (either their own or their spouse’s), or adult children with disabilities who rely on the applicants, 3 points will be awarded for each dependent for up to 15 points. (4) When both an applicant and his/her spouse work for the University and are within the staffing complement of the University, their points may be calculated together, with the higher of the two sets of points used as a basis and 30% of the other set of seniority and salary points added to this basis. (5) Applicants are awarded 6 points when neither they nor their spouse, minor children, or family members listed on the application form own a residence in Taiwan. Applicants are awarded 4 points when they own a residence in Taiwan but meet the following conditions 1. Apply the Yang Ming campus dormitories： their own residence is not in Taipei City or New Taipei City. 2. Apply the Chiao Tung campus dormitories： their own residence is not in Hsinchu City, Hsinchu County, Taoyuan City, Taoyuan County, or Miaoli County. When an applicant co-owns a residence and their share of the ownership is 10 ping or less and when they submit a declaration stating that they do not live in that residence or rent out that residence, they are eligible to receive points. (6) When an applicant has a disability or his/her spouse or direct family members have disabilities and live with the applicant, the applicant will receive 1, 2, 3, or 4 points when the level of disability is mild, moderate, severe, or profound, respectively. (7) The Chair Professor will receive 8 points. (8) To facilitate recruitment of talent, when a new teacher applies to live in new-teacher dormitories in accordance with Article 4 and also serves as a first-level or second-level administrative supervisor, they shall receive an additional 10 and 5 points, respectively. When the applicant meets the specifications of subparagraph 6, they must submit a photocopy of the disability ID during the announcement period. If they do not submit the document before the deadline, they will not receive the associated points. For applicants of single-room staff dormitories, only the personal points discussed in subparagraphs 1, 2, 5, 6, and 7 will be considered. 6. Staff dormitory distribution and change procedure: (1) In May and November of each year, when dormitories are available for rent, the management unit will post an announcement for 20 calendar days. During the announcement period, the management unit will accept distribution or change applications. In February and August of each year, additional announcements may be madedepending on whether dormitory rooms have been vacated. (2) During the announcement period, applicants should submit an application form, a copy of their personal ID (applicants applying for multiple rooms must also provide their spouse’s household registration record), and documented proof that they meet the conditions for receiving additional points to the management unit. If the application deadline is on a holiday, the deadline will be extended to the first working day following the holiday. (3) For each announcement period, applicants may choose to apply for residence in either single-room or multiple-room staff dormitories, not for both. (4) Dormitory rooms will be distributed in accordance with Article 5 of these Guidelines, and renting will be prioritized on the basis of the number of points the applicants have. When applicants have an identical number of points, the applicants with longer service in the University will be prioritized. When applicants have the same length of service, lots will be drawn to determine who is prioritized. (5) People who apply to change to dormitory rooms of the same type and people who had moved out and re-apply to live in the same type of dormitory will have a lower priority than first-time applicants. However, applicants who have minor children and applied to move to another dormitories with more rooms, or who had applied to live in new-teacher dormitories and then applied to move to long-term staff dormitories are not subject to this lower prioritization. (6) The list of applicants who are allocated dormitory rooms must be approved by the first-level supervisor of the General Affairs Office. These applicants will then be allowed to select a dormitory room according to their level of priority. (7) Applicants who are allocated a dormitory room but relinquish the right to live in the dormitory before signing the lease will not be allowed to apply again for 1 year, starting from the subsequent dormitory distribution period. (8) Dormitory vacancies resulting from the applicants who were allocated a room relinquishing their claim to that room or not signing the dormitory contract or completing the notarization process will be filled by the applicant who is next in line with respect to their priority level. (9) Applicants with special needs may apply for dormitories in different campuses following the approval of the president. Such applicants must follow the regulations of this Guideline and submit their application during the announcement period. The allocation of dormitories is to be based on the points of the applicants. Applicants may rent for a maximum of 3 years and renew their rent once. 7. Regulations for staff dormitory charges, lease signing, hand over, and notarization: (1) For dormitory management, water and electricity (including those for public areas), and gas fees will be deducted from the renter’s salary each month, and tenants should return housing allowances. Fee calculation begins from the day on which the dormitory room is handed over and continues to the day on which it is returned. (2) The management unit will provide the staff member with the keys on the day on which the dormitory is handed over. Tenants will be responsible for taking care of the dormitory room from that day on. (3) Dormitory room tenants must be working for the University. The following limitation will be applied to the duration of the rental period: 1. Staff within the staffing complement of the University may rent the same type of staff dormitory room for up to 15 years. This 15-year period continues if the staff member changes rooms and moves into the same type of staff dormitory room. The total duration of renting various types of dormitory rooms, including multiple-room and single-room dormitory rooms, may not exceed 25 years. In addition, the University may reserve a part of multiple-room or single-room staff dormitories for new teachers to live in for up to 3 years. 2. Pursuant to Article 2, Paragraph 3 of this Guideline, contract personnel may rent single-room staff dormitories for 5 years. Their eligibility after 5 years depends on the circumstances at the time. 3. Each chief of each district of Chiaotung Campus may extend their lease for 1 year for every year they serve as chief and may extend their lease for up to 2 years. Regulations in this paragraph do not apply to past contracts. Tenants who have rented dormitories before the merging of the two universities and the announcement of this Guideline must follow their original contract. (4) Upon receiving rental application approval, the tenant must sign a lease with court notarization within 15 days while receiving notification of this approval from the management unit . The notarization fee must be paid by the tenant. If the lease signing and notarization are not completed within 15 days, the applicant will be assumed to have voluntarily relinquished their claim to renting the dormitory room. 8. The following circumstances will cause an applicant to lose their right to rent a dormitory room; they will not be allowed to sign a contract, or their contract will be immediately terminated. In addition, they will lose the right to apply to live in a staff dormitory for 2 years. (1) The applicant relinquished their claim to the room after signing the contract or did not move into the room within 3 months after signing the contract. (2) The applicant provided false information in their application that affected the dormitory distribution results. Applicants do not face suspension of dormitory allocation if they meet the aforementioned conditions because of reasons out of their control. 9. The obligations and responsibilities of the tenants: (1) Tenants of multiple-room staff dormitories must prepare their own equipment and furniture. (2) In principle, tenants of single-room staff dormitories must purchase their own equipment and furniture. However, each campus may make other arrangements. The equipment and appliances in the pubic area of family-type staff dormitories may be provided by the University depending on the fund, and tenants may not specify any equipment or appliance to be provided. (3) Tenants must exercise due care toward the equipment and public furniture in dormitories. Tenants must maintain the indoor space within their dormitory. (4) During the lease, the University may arrange scheduled or unscheduled inspections or investigations of the usage of dormitories, and tenants may not avoid, obstruct, or refuse such inspections or investigations. (5) The management and fees for the family quarters are the same as those for the staff dormitories. 10. Regulations for applying for changing dormitories: (1) The following are applicable when the tenant applies to change dormitories: 1. In cases where the tenant wishes to move from a multiple-room staff dormitory to another multiple-room dormitory, if the tenant’s stay in the original dorm room is less than 5 years, the tenant must pay a NT$100,000 evacuation and inspection fee. Individuals applying to change dormitories for a second or more times, will be charged NT$100,000 regardless of how long they have been in the dormitory. 2. In cases where the tenant wishes to move from a single-room staff dormitory to another single-room dormitory, applicants who have not lived in the dormitory for more than 6 months must pay a NT$10,000 evacuation and inspection fee. 3. In cases where tenants have moved out of a dormitory for less than 6 months, reapplied to live in a dormitory, and had their application approved, the tenants are considered to be applying to change dormitories and must pay an evacuation and inspection fee. (2) Tenants relocating from a single-room staff dormitory to another single-room staff dormitory must return the previous dormitory within 1 month of receiving the new dormitory. For other types of dormitories, tenants must return the previous dormitory within 3 months of receiving the new dormitory. (3) Staff dormitories that are vacated because of relocation must be announced and allocated by the University according to specified procedures. 11. The allocation of dormitories is suspended for applicants to which any of the following conditions apply: (1) Teachers hired or seconded to other schools or institutions and not paid by the University. (2) Applicants on temporary leave without salary. (3) Applicants on temporary leave with salary for more than 1 year. 12. Regulations for the return of dormitories: (1) Tenants of staff dormitories who have transferred, left, retired, been suspended, transitioned from full-time staff to part-time staff, taken temporary leave without salary, or been relieved of their job must move out of the dormitories within 3 months unless otherwise stated in the relevant law or the Dormitory Management Handbook. Tenants who have been dismissed, suspended, or removed must move out within 1 month. The family of a deceased tenant shall move out within 3 months. However, tenants who take temporary leave without salary to care for a child under the age of 3 years pursuant to the law are limited to the aforementioned regulations. (2) The University may terminate the contract and the tenant must move out within a certain period if any of the following situations occur: 1. The Dormitory Management Handbook requires the termination of the contract. 2. The dormitories are being demolished for the development of the University. 3. The tenant has not paid a certain amount of the dormitory management fee, utility fee, or public fee and has failed to pay the fees within a certain period after they have been informed of the late payment. 4. The tenant does not cooperate with the inspection of the usage of the dormitory, the tenant rarely lives in the dormitory, and any other unusual situation. 5. The tenant does not live in the dormitory and has partially or completed leased, lent, exchanged, transferred, expanded, or remodeled the dormitory or has used the dormitory for commercial or other purposes. 6. Any other serious offences confirmed by the Staff Dormitory Management Committee. 13. Procedures for the return of dormitories: (1) Tenants who intend to return the dormitory early shall inform the University 1 month in advance to facilitate accounting and cashier operations. (2) Tenants shall vacate their personal belongings and clean up waste within the prescribed period. Otherwise, the University shall dispose of all belongings as waste and charge tenants for the price of waste disposal, which tenants may not dispute. (3) The management unit shall inspect the dormitory during the transfer. If basic facilities are damaged or missing, the tenant shall be responsible for the loss or damages. (4) The tenant shall pay the dormitory management fee and all other fees. (5) If the tenant moves out of the dormitory before completing the aforementioned procedures, the tenant is still responsible for the dormitory and must compensate for damages to the dormitory. 14. When tenants of multiple-room staff dormitories are seconded to other institutions but continue in their current position, they may continue to rent the dormitory if necessary and if the University consents. However, they must choose to rent either a dormitory at the University or a dormitory at the other institution. 15. To fully vitalize and utilize financial and public assets, staff dormitories that remain vacated for a long time after announcements may be leased to faculty and staff within and not within the staffing complement of the University and staff following the approval of the president. Multiple-room staff dormitories are only available for full-time faculty members and staff living with their spouse, minor children, parents, and adult children with disabilities who require the care of the tenant. The procedures for leasing are to be announced sporadically by the management unit, and points shall be calculated and dormitories allocated pursuant to Article 5 of this Guideline. Each lease shall not exceed 3 years, and future leases depend on circumstances at the time. 16. The Charge-related Guidelines, Repair Regulations, Convention, and Self-Governance Regulations for Staff Dormitory are established separately, and tenants must follow these regulations as well. 17. The Dormitory Management Handbook and other applicable regulations shall govern any matter not mentioned in this Guideline. 18. This Guideline shall be implemented after the Administrative Meeting has passed and submitted it to the Ministry of Education for approval. The same procedure is applicable to any amendment thereto.

National Yang Ming Chiao Tung University Guidelines for Charging Fees for Staff Housing National Yang Ming Chiao Tung University Guidelines for Charging Fees for Staff Housing Approved at the 7th Administrative Meeting of the 110th Academic Year on April 27, 2022 Amended and approved at the 6th Administrative Meeting of the 113th Academic Year on April 23, 2025 1. Based on the user-pays principle, to achieve long-term financial balance and provide quality accommodations, and to ensure the fair and reasonable use of the University's staff housing resources, these guidelines are established per Article 5 of the University’s Guidelines for the Revenue and Expenditure Management of Venue and Facility Use. 2. The term "staff housing" in these guidelines refers to both multi-room and single-room staff residences. 3. Management fees are calculated as follows: for multi-room residences, fees are charged per ping (rounded to the first decimal place); for single-room residences, fees are charged per room. 4. Tenants shall have the management fee, utility charges (water, electricity, and gas), and the housing allowance deducted from their monthly salary. Shared utility costs shall be borne collectively by all tenants. 5. Tenants who are retired, on unpaid leave, seconded, or using staff housing across campuses, and are therefore unable to pay via salary deduction, must pay all related fees in cash within the time frame specified by the Office of General Affairs' First and Second Divisions of Property and Business Management. 6. To reflect changes in the cost of living, management fees may be adjusted once every three years based on the most recent annual Consumer Price Index (CPI) growth rate published by the Directorate-General of Budget, Accounting and Statistics, in comparison with the CPI of the year preceding the previous adjustment. The adjusted amount (rounded to the nearest whole number) shall take effect on August 1st of the new academic year upon approval by the President of the University. Any adjustments not made under this provision must be subject to approval by the Administrative Meeting before implementation. 7. Matters not covered by these guidelines shall be handled per the University's Regulations for the Use and Management of Staff Housing and other relevant provisions. 8. These guidelines shall take effect upon approval by the Administrative Meeting. Amendments shall follow the same procedure.

National Yang Ming Chiao Tung University Standards on the Rate of Charge for Guest Houses on Chiao Tung Campus National Yang Ming Chiao Tung University Standards on the Rate of Charge for Guest Houses on Chiao Tung Campus Approved the Dean of General Affairs on November 25, 2021 Revised and approved by the President on Jun 14, 2024 1. National Yang Ming Chiao Tung University stipulated the standards hereinafter as per Article 6 of its Guidelines for Guest House Management. 2. The attached table presents the rate of charge for the guest houses. 3. The rate of charge may be increased after a reason is specified and approved by the President. 4. Types of charge and notifications: (1) Guests shall prepare their own toiletries to comply with the philosophy of environmental protection. The guest houses only provide accommodation space and equipment and do not provide breakfast, room services, and services for adding additional guests and beds. (2) Short-term (daily) stay a. The standard daily rate includes the charge for water, electricity, gas, and bedding cleaning. b. The accommodation fee for a single guest is 10% off the standard daily rate. An additional fee of NT$1000 per day applies to each unexpected guest staying in the same room. c. Guests who arrive as a group and book at least 14 rooms during a single stay will receive a 10% discount off the standard daily rate for room cleaning. Guests who arrive as a group and book at least 28 rooms during a single stay will receive a 20% discount off the standard daily rate for room cleaning. 2 (3) Long-term (monthly) stay a. The standard monthly rate applies to guests who stay for 1 year or longer. An additional fee is charged for water, electricity, gas, and bedding cleaning. b. Designated rooms may be flexibly allocated by the management unit for guests with long-term accommodation needs. The maximum length of stay in these rooms is 1 year. c. Guests who wish to terminate their stay early shall complete relevant procedures stipulated in the accommodation rules of the guest houses. 5. Regulations and amendments to the regulations are implemented after receiving approval from the Dean of General Affairs.

National Yang Ming Chiao Tung University Guidelines for Guest House Management National Yang Ming Chiao Tung University Guidelines for Guest House Management Approved by the President on November 22, 2021 Revised and approved by the President on June 27, 2022 Revised and approved by the President on November 8, 2024 1. To ensure management effectiveness and enhance service quality, the following guidelines are established according to the Management and Safety Maintenance Guidelines for the Residential Facilities of the Ministry of Education, its Affiliated Institutions, and the School. 2. The guest house is available once the applicant has obtained the approval from the school. The management unit of the guest house is the 1st and 2nd Division of Property and Business Management of the Office of General. 3. Service targets of the guest house service: (1) Chair professors, distinguished professors and their families. (2) Scholars engaging in academic exchange, visiting professors and their families. (3) Part-time instructors employed by the school and their families. (4) Participants in activities organized by the school and their families. (5) Staff members (including retired staff members) and their families. (6) Students, alumni and their families. (7) Other personnel as approved by the dean of general affairs. 4. Application for the guest house: (1) Short-term accommodation: Refers to the accommodation period within a year. a. Priorities will be given to applications for school meetings, international academic seminars or activities organized by the school, research courses, and other official demands b. The applicant/unit must sumbit the application within one month before the scheduled check-in date. c. The applicant/unit shall file the application to the management unit along with their personal information and relevant supporting documents. Please pay the cleaning fee before check-in. d. If applicant/unit would like to cancel the application for short-term accommodation, the applicant/unit must notify the management unit three days before the check-in date. For late notification, the cleaning fee will not be refunded. If the applicant/unit has not paid the cleaning fee, the right of application will be canceled for six months. (2) Long-term accommodation: refers to the accommodation period for over a year. a. Priorities will be given to applicants who meet the requirements of paragraphs 1 and 2 of item 3 b. For the guest house on Shiping Road, priorities will be given to applicants outlined in paragraph 1 of item 3 and newly recruited teachers. c. The applicant/unit need to submit the application with the copy of appointment letter and necessary identity documents, along with reasons of application to the dean of general affairs. The accomdation period is within two years. d. Before the expiration of the accommodation, special approval is required for extension. The applicant/unit shall submit the application for approval from the dean of general affairs. The extension period if up to one year per application. e. The accommodation period is limited to six years. However, extensions may be granted for foreigners’ lack of housing, nighttime research, recent retirement, health issues, advanced age, home renovations, or equivalent. Applicants must provide detailed justification and obtain approval from the university president. f. The accommodation period is limited to six years. However, extensions may be granted for foreigner's lack of housing, executing night experiment projects, recent retirement, health issues, advanced age, home renovations, or equivalent. Applicants must provide detailed justification and obtain approval from the university president. g. The accomodation period of the guest house on Shiping Road for newly recruited teacher is limited to three years. 5. Accomodation principles: (1) The applicant/unit is responsible to pay for the accomocate charges based on the use pay principle. (2) The user is not allowed to lease, sublease or provide a room for other users. (3) The guest house provides living space and living equipments only. No room services are provided. (4) If the user violates the following regulations, the right of occupancy may be canceled upon the decision of the dean of general affairs: a. Violation of laws and regulations. b. Inconsistency in the application's content, regarding qualifications and the reasons for requiring accommodation. c. Violation of the school's rules, obstruction of the promotion of official affairs, or disregard for security. d. No improvement when the user is being reminded that the house is left unused for a long period. (5) If the management unit need to adjust or cancel the application for accommodation as the guest house is used for other purposes, the users must move out from the premises. The school will refund the remaining accomodation fee and other expenses. The user cannot file for any compensation. 6. The standards on the rate of charge and notices for the accommodation of the guest house shall be otherwise established. 7. The guidelines and any future revisions shall be implemented upon the approval of the President.

National Yang Ming Chiao Tung University Standards on the Rate of Charge for Guest Houses on Yangming Campus National Yang Ming Chiao Tung University Standards on the Rate of Charge for Guest Houses on Yangming Campus Approved by the Dean of General Affairs, dated November 26, 2021 Amended and approved by the Dean of General Affairs, dated May 30, 2024 1. National Yang Ming Chiao Tung University stipulated the standards hereinafter as per Article 6 of its Guidelines for Guest House Management. 2. The attached table presents the rate of charge for the guest houses. 3. The rate of charge may be increased after a reason is specified and approved by the President. 4. Types of charge and notifications: (1) Guests shall prepare their own toiletries to comply with the philosophy of environmental protection. The guest houses only provide accommodation space and equipment and do not provide breakfast, room services, and services for adding additional guests and beds. (2) Daily stay: The accommodation fee for a single guest living in the Xi-An Building is 10% off the standard daily rate. The guest does not need to pay an additional fee for water, electricity, and bedding cleaning charges. This fee applies to guests who stay for 10 days or less. (3) Monthly stay: A monthly rate applies with additional charges for water, electricity, and bedding cleaning to guests who stay for 11 days or longer. (4) The 1st Guest House mainly provides family suites. The management unit may convert the suites into single rooms when necessary. The rates are listed in the attached table. Guests must unconditionally agree to share a suite with other guests. (5) When the suites on Floors 4 and 5 of Xi-An Building are rented for long-term accommodation by full-time assistant professors, associate professors, and professors; full-time research staff; and contract project teachers for at least 1 year; their accommodation fees shall be determined through special charge scheme, and additional water and electricity bills shall not be charged. The accumulated accommodation period is up to 6 years. If it is necessary to apply for an extension beyond this period, please specify the reason and submit the application to the President for approval. 5. Regulations and amendments to the regulations are implemented after receiving approval from the Dean of General Affairs.

National Yang Ming Chiao Tung University Guest House Accommodation Regulations National Yang Ming Chiao Tung University Guest House Accommodation Regulations Approved by the Dean of General Affairs on November 26, 2021 Revised and Approved by the Dean of General Affairs on March 5, 2024 1. To maintain safety and improve the quality of the accommodation of the guest house of National Yang Ming Chiao Tung University (hereafter “the University”), these regulations are established in accordance with Article 6 of National Yang Ming Chiao Tung University Guidelines for Guest House Management. 2. These regulations are applicable to the Yangming Campus and Guangfu Campus. The management authority is the 1st and 2nd Divisions of Property and Business Management. 3. Temporary accommodation (1) Reservations and cancellations: a. The applicant shall telephone the management unit to confirm that a room is available (see attached contact information document). After the management unit verifies the availability of a room, the applicant must complete an application form and provide payment for the accommodation to complete the reservation process. b. If the applicant requires parking at the guest house, the applicant must inform the management unit 2 days prior to the date of check-in. An additional charge will be applied. c. If an applicant cancels the accommodation application within 3 days prior to the date of check-in, the University will not refund the applicant’s cleaning fee. If the applicant or applying unit does not provide payment, the applicant or applying unit will be banned from filing another accommodation application for 6 months. (2) Check-in a. The guest may check in after 2:00 p.m. on the check-in date. They must present their payment receipt and valid identification certificates or documents to receive a room key. Guests should consult the management unit or the websites of each campus before check-in. b. No additional guests or beds are allowed in temporary accommodation. If the applied for number of guests differs from the actual number of guests, an additional charge of NT$1000 per day will be applied for each additional guest. (3) Check-out a. Before 11:00 a.m. on the date of departure, the guest must return the key to the designated location or to the management unit/management personnel to check out. If they do not, the guest will be considered to be staying for an additional day. b. If a guest must check out later than the specified check-out time, the guest must inform the management unit 1 day prior to check-in and obtain approval from the management unit. Guests who check out after 12:00 p.m. and before 6:00 p.m. will be charged a half-day fee. Guests who check out later than 6:00 p.m. will be charged a full-day fee. c. For keys that are lost or are not returned to the designated locations or the management unit, guests must pay a NT$1000 fee to cover the cost of changing the keys and locks. 4. Long-term accommodation (1) Reservation and accommodation periods a. Applicant must telephone the management unit to determine if rooms are available (see attached contact information document). Applications for long- term accommodation must have signed approval. b. Applicant who requires parking must submit applications to the parking lot management unit directly. c. If the applicant must end their stay earlier than applied for, the applicant must submit a written application 1 month prior to the departure date. If the applicant fails to submit an application for an early departure in time, the applicant will be required to make a payment equal to the cleaning fee for 1 month, with the 1 month starting from the date on which the application is submitted. In cases in which the accommodation period is shorter than 1 year, failure to submit an early departure application 1 month prior to the departure date will necessitate a payment equal to the cleaning fee for 2 months, with the months starting from the date on which the application is submitted. d. For a unique project, the borrowing unit must explain the reasons and get approval from the Dean of General Affairs before renting, exempting those rooms from prior restrictions. (2) Check-in: a. After 2:00 p.m. on the date of check-in, the guest house manager will review the property of and items in the accommodation that are included on the location’s equipment list with the guest. b. A set of keys or a key card or key fob is provided for suites, and two sets of keys are provided for family suites. (3) Check-out: a. Before 11:00 a.m. on the departure date, the guest house manager will review the property and items in the accommodation that are included on the location’s equipment list with the guest. Utility fees must be paid before departure. b. Late check-out: Guests who check out after 2:00 p.m. will be charged for the full day. c. Guests who do not vacate the guest house after the applied for period will be asked by the University to leave. If the guest does not return the keys to the room after receiving two notifications from the management unit, the University will seek assistance from the relevant management department or authority. In addition, the guest will not be permitted to apply for another stay in the guest house. d. For keys that are lost or not returned to the designated locations or the management unit, the guest must pay NT$1000 to cover the cost of changing the keys and the locks. (4) Long-term accommodation fees will be deducted from the guest’s monthly wages or paid independently. In addition, the guest must independently purchase and replace consumables (e.g., light bulbs, batteries, and sanitary items) and complete basic maintenance of the guest house. (5) If the accommodation period must be extended, the guest must verify with the management unit that the room will be available. The application for an extension must be signed and approved 2 months prior to the end of the original accommodation period. If no room is available, the guest will still be required to vacate by the end of the original applied for period. 5. Accommodation rules (1) No smoking is allowed in the guest house. (2) For the sake of ecofriendliness, the guest must prepare their own toiletries and necessities. (3) The guest must lock their door after leaving the room, and guests will be responsible for ensuring their valuables are kept safe. (4) During the accommodation period, the guest must preserve the quality of all equipment and supplies in the guest house. The guest will be expected to provide compensation for any damages or losses. (5) The guest must not allow others to stay in the guest house overnight and may not gamble or become intoxicated in the room. (6) The guest must not keep pets or bring dangerous items into the guest house. (7) For safety reasons, no cooking is allowed in the room, except for family suites with kitchens. (8) The guest must preserve the cleanliness, quietness, and safety of the guest house. (9) The guests must not change the house’s compartments or renovate the interior space. (10) Facilities in public areas, such as the lounge, are open between 8:00 a.m. and 10:00 p.m. (11) Staircases serve as emergency exits in the case of a fire and should not be blocked. (12) The guest is responsible for cleaning and completing basic maintenance of furniture in the room. Any damage to the equipment incurred through normal use may be reported to the University, which will then complete maintenance. (13) Unauthorized entry into the engineering room is prohibited. (14) If a guest has special accommodation habits or requirements that may affect others’ daily activities and the management unit process or if the individual living in the guest house is not an approved guest, the management unit reserves the right to terminate the guest’s right to use the accommodation. (15) The unique project is approved, and the borrowing unit is obliged to supervise and assist in management. (16) Additional rules are provided in the University’s Guest House Management Guidelines, on the bulletin boards of each guest house, or announcements on the guest house websites. 6. Each campus may adjust its operations in accordance with the conditions of its guest house. 7. Contact phone numbers (1) Yangming Campus: (02)28267000 extension:62076, nighttime call extension:62300 (2) Guangfu Campus: (03)5712121 a. Reservation line: extension:51912 b. Check-in, check-out, and room services: (a) Zhufeng Guest House: extension:59060 (b) Zhuhu Guest House: extension:89100 (c) Guest house on Shipin Road: Extension: 51913 or 53210 8. Regulations and amendments to the regulations are implemented after receiving approval from the Dean of General Affairs.

National Yang Ming Chiao Tung University Guidelines Governing Allocation of Guangfu and Boai Guest Houses National Yang Ming Chiao Tung University Guidelines Governing Allocation of Guangfu and Boai Guest Houses Presented to the Dean of General Affairs for ratification on December 1, 2023 through Instruction No. 1110052032 Amendments approved by the Dean of General Affairs on September 22, 2023 through Instruction No. 1120041428 1. National Yang Ming Chiao Tung University established the guidelines hereinafter to maximize the availability of rooms, stabilize the finances of the University’s guest houses, and prioritize accommodation at the Shi Pin Road Guest House for newly recruited teachers. 2. In these guidelines, the managing unit refers to the 2nd Division of Property and Business Management of the Office of General Affairs, and teachers refer to certified faculty members, project teachers, and contract professors, in addition to chair professors and distinguished professors appointed per the University’s Guidelines for the Recruitment of Chair Professors and Distinguished Professors. 3. The rooms of the Shi Pin Road Guest House in Boai Campus are allocated as follows. (1) Announcement and application a. The management unit announces the availability of rooms in the guest house over a period of 10 days in January and July every year; the 10-day period includes weekends and holidays. During the announcement period, the management unit accepts room applications from chair professors, distinguished professors, and new teachers (excluding military training instructors) who were recruited in the past 3 years. b. If the guest house still has available rooms after the aforesaid announcement period, a second round of announcements over a period of 5 days; the announcement period includes weekends and holidays. c. If the guest house still has available rooms after the second round of announcements, the management unit will accept room applications from teachers who have been employees of the University for 3 to 10 years. Additional announcements may be made in March, April, September, and October every year, depending on room availability. Applications are accepted only for accommodations for applicants and their family members. (2) Assignment and lottery draw a. Applicants with the earliest move-in dates are prioritized. b. When the number of available rooms is insufficient because multiple applicants have the same move-in date or priority level, a public draw is conducted to determine the order of occupancy. Applicants who cannot attend the draw in person must provide a power of attorney and designate a representative to participate in the draw. (3) Applicants who receive a notification to move in must obtain signed approval from the Dean of General Affairs within 5 days. Failure to do so results in the forfeiture of their rooms. (4) A tenant must rent a room for at least 1 year. A tenant who intends to extend their lease must obtain signed approval from the Dean of General Affairs. Pursuant to Subparagraph 5, Paragraph 2, Article 4 of the University’s Guidelines for Guest House Management, each extension increases the lease period by a maximum of 1 year, and the total lease period is limited to 3 years. 4. The short-term accommodation facilities of the Guangfu Campus guest houses may be allocated for long- term accommodation as follows. (1) On the basis of monthly income, each guest house individually calculates its occupancy rate. When the average occupancy rate for short-term rooms is less than 30% for 3 months prior to the check-in date, short-term rooms may be temporarily allocated for long-term accommodation; however, the number of short-term rooms allocated for this purpose may not exceed 50% of the total number of short-term rooms in each guesthouse. When the occupancy rate for such short-term rooms stabilizes and exceeds 35%, these rooms shall gradually be converted back to short-term accommodations. (2) The duration of the aforesaid long-term accommodation is set at 1 year. If an extension is required and the aforesaid criterion for occupancy rate is met, a special request for signed approval must be made. With the approval of the Dean of General Affairs, a stay can be extended for up to 1 year with a maximum allowable total duration of accommodation of 3 years. 5. The executive suites of Zhuhu Guest House are allocated as follows： The two executive suites, regardless of room type or room number, are prioritized for use by the guests of the University President. These suites may only be used with the consent of the Office of the President. If the President does not require the room within 1 month, the management unit may allocate the executive suites for short-term use within that 1-month period. 6. The guidelines and any amendments thereto come into effect with the approval of the Dean of General Affairs.

National Yang Ming Chiao Tung University Self-Governance Regulations for Staff Dormitory National Yang Ming Chiao Tung University Self-Governance Regulations for Staff Dormitory Approved by the Dean of General Affairs, dated May 31, 2022 1. To implement the self-governance of staff dormitories, these regulations are formulated pursuant to Article 16 of the Guidelines for Lease and Management of the Staff Dormitory. 2. Each dormitory district of the university may formulate their own self-governance regulations pursuant to this regulation. Their self-governance regulations and resolutions may not violate the statutes related to the management of university dormitories, mandatory laws, and public order. Otherwise, such regulations are void. 3. Each dormitory district shall appoint a chief and may appoint a vice chief. Each dormitory district may also establish positions such as neighborhood chief and floor heads to assist the chief with matters related to self-governance. 4. In principle, the term of chiefs and vice chiefs of each dormitory district is at least 1 year. The tenants in each dormitory district shall elect a new chief before the expiration of the term of the previous chief, and chiefs are eligible for reelection. Chiefs or vice chiefs are dismissed when they are no longer tenants. Dismissed chiefs are replaced by the vice chiefs, who are then acting chiefs. Reelection must be completed within 2 months of the dismissal of the chief or vice chief of each dormitory district. 5. The self-governing responsibilities of each dormitory district are as follows: (1) Formulate or amend the self-governance regulations and the tenants’ code of conduct to regulate matters related to the accommodation of tenants in the dormitory district. (2) Convene dormitory self-governance meetings and implement resolutions. (3) Safeguard, use, manage, clean, and perform basic maintenance, repair, and modification of public sections of the building such as public property and equipment. (4) Maintain the public safety, the public order, the public hygiene, and the plants, clean and environmental management of public areas in the dormitory district and surrounding areas. (5) Coordinate procedures for tenants who violate dormitory regulations. (6) Propose public matters that should be reformed. (7) Manage the bookkeeping, safekeeping, and utilization of dormitory district’s public fund, cleaning and management fee, and other funds. (8) Safeguard self-governance regulations, meeting minutes, and other related documents. (9) Manage the appointment, employment, management, and supervision of service personnel in the dormitory district. (10)Provide and announce financial income and expenditure reports and other matters related to management. (11) Safeguard affiliated facilities and equipment. (12)Allocate and manage parking spaces (parking spaces of staff dormitories only). (13)Review matters specified in the dormitory self-governance regulations . 6. The meeting minutes of dormitory self-governance meetings shall include the time and location of the meeting, the names of individuals who were in attendance, the summary of the matters discussed, and the resolutions. The meeting minutes shall be provided to each tenant. 7. The chief of each dormitory district represents the dormitory district and should implement the resolutions of the self-governance meetings. 8. Each dormitory district shall create and safeguard their financial and accounting books, and tenants may request to view them. 9. The chief or personnel authorized by the chief may collect the dormitory management fee for matters such as maintaining public equipment in the dormitory district, cleaning and waste disposal in public areas, management of the parking lot, and maintaining safety and hygiene. 10. For tenants with serious offenses against these regulations or other statutes and regulations of each dormitory district, the chief may file a report to the Staff Dormitory Management Committee of the university to discuss the termination of the lease contract. When the Staff Dormitory Management Committee discusses such a case, the dormitory tenant may be invited to the Committee to voice their opinion. 11. These regulations shall be implemented following the approval of the Dean of General Affairs. The same procedure is applicable to any amendment thereto.

National Yang Ming Chiao Tung University Repair Regulations for the Staff Dormitory National Yang Ming Chiao Tung University Repair Regulations for the Staff Dormitory Approved by the Dean of General Affairs, dated May 10, 2022, No. 1110017415 1. These regulations are formulated to direct the repair of staff dormitories. 2. The term “management units” as used herein refers to the First Division of Property and Business Management and the Second Division of Property and Business Management belongs to the Office of General Affairs. 3. The tenant must pay the repair fee for damaged facilities in the dormitory during the period they are renting the dormitory, unless any of the following facilities are damaged or situations occur: (1) The building structure is damaged through water leakage or water seepage (include the painting of the repaired area). (2) Decay or damage to wooden doors and windows in the dormitory. (3) If bathroom and kitchen equipment are provided by the university, damaged equipment shall be returned to the university and no replacement or repair shall be provided. (4) Public facilities: a.Maintenance of public staircases, public doors and windows, elevators, firefighting equipment, sanitary pipe lines, and interphones (including door entrance security systems). b.The mechanical, water, and electricity facilities of the dormitory district, the public pipe lines, and the general fire-fighting system. c.Damaged major structural components such as beams, pillars, floors, loadbearing walls, external walls, and ceilings of the building that could affect the safety of tenants. d.The accommodation road and walls of the dormitory district. 4. The university’s pr`inciples for repair are practicality, economy, and safety. 5. For repairsfor which the university isresponsible pursuant to Article 3 of these regulations, the tenants are responsible for applying for repairsin private areas, and chiefs or management committees are responsible for applying for repairs in public areas. The applications must be filed to the Office of General Affairs and processed after they have been approved. 6. Tenants who caused water leakage, water seepage, drainage pipe blockage, or equipment damage must repair such damages themselves. In the event that an emergency has occurred, or the damage has affected other tenants, or if tenant did not repair the damage within the period prescribed by the university, the university may repair the damage for the tenant. The tenant shall be responsible for the cost of repair. If the tenant refuses to pay for the cost of repair, the Staff Dormitory Management Committee may pass a resolution and compulsorily evict the tenant. 7. Notice for renovations in dormitories: (1) Dormitories are allocated according to its current status. The university may provide repair subsidies for first-time tenants moving into multiple-room staff dormitories that are old or under special circumstances. Such tenants must provide the receipt for the subsidy, and the subsidy is provided only once for each tenant. If tenants relocate to another dormitory, they cannot receive the subsidy again. If both the tenant and the tenant’s spouse are employed at the university, they may receive the subsidy only once. The maximum subsidy provided to tenants depends on the age of the dormitory and is determined as follows: a.Dormitories less than 10 years old: No subsidy. b.Dormitories that are 10–25 years old: NT$ 100,000 c.Dormitories that are over 25 years old: The management units may inspect and repair the basic water and electricity facilities of the dormitory and provide an additional repair subsidy of NT$ 100,000. Tenants who live in dormitories pursuant to Article 15 of the Guidelines for Lease and Management of the Staff Dormitory are mostly living in old buildings pending reconstruction. Tenants allocated to such dormitories shall not receive repair subsidies after basic water and electricity facilities have been inspected and repaired by the university. (2) Self-paid construction in dormitories: a.Tenants may not arbitrarily expand, reconstruct, illegally construct, structurally alter, or change the appearance of the building. If tenants have special needs, they must submit their reasoning forrequiring construction, whichmay commence only after the approval of the Dean for General Affairs. Such tenants must pay for the repairfee for water leakage or other damages caused through said construction. Tenants who install metal bars outside their windows must follow the regulations of the local government. b.Tenants must provide the duration and content of the construction to the chief and management units 7 days before construction and must place an announcement of the construction in an obvious location in the dormitory building. c.To maintain peace and quiet in the dormitory district, construction that generates noise may only be conducted from 08:00–12:00 and 14:00–18:00 from Monday to Friday. Construction may not be conducted at any other time or on Saturday, Sunday, and public holidays. Sudden emergency situations such as broken water pipes and coal gas leakage are not limited by the aforementioned restrictions. d.The construction must be continuous, and the construction period should be minimized. Tenants are responsible for relevant matters during the construction period. They are responsible for reports communicated by other people, the losses and damages of other people caused by the construction, and construction-related fines. e.Items added by tenants after self-paid construction must be removed when the tenants move out. Tenants shall restore the dormitory to its original design and pay for the restoration cost. They may not ask for compensation if the university determines that the item may be left in the dormitory. (3) Tenants must cooperate and may not refuse if the university has to enter the dormitory for maintenance or construction works. 8. The Guidelines for Lease and Management of the Staff Dormitory and other regulations shall govern any matter not mentioned in these regulations. 9. These regulations shall be implemented following the approval of the Dean of General Affairs. The same procedure is applicable to any amendment thereto.

National Yang Ming Chiao Tung University Conventions for Staff Dormitory National Yang Ming Chiao Tung University Conventions for Staff Dormitory Approved and signed by the Dean of General Affairs on May 04, 2022 Chapter I General Provisions 1. These conventions are formulated pursuant to Article 6 of the Dormitory Management Handbook to maintain the living quality of the National Yang Ming Chiao Tung University Staff Dormitory. 2. In the following regulations, the tenants and people living with them are referred to as “dormitory residents.” The dormitory residents must comply with staff dormitory regulations. If the behavior of the dormitory residents causes damage to others, the tenant must resolve the situation and be fully responsible for any compensation. 3. When entering or leaving the staff dormitory, the dormitory residents must always lock the door to prevent outsiders from entering. 4. The dormitory residents should remain quiet while in the dormitory and may not participate in behavior that is disruptive to others, such as those involving noise or disturbances. 5. For safety reasons, the dormitory residents may not connect to or change electrical wiring without permission. 6. In the case of a typhoon, earthquake, air raid, fire, flood, or other emergency events, the dormitory residents should take emergency measures. 7. Dormitory residents shall maintain the quality of amenities, including public furniture and water, electricity, sanitary, gas and safety equipment, and may not remove the furniture or equipment without permission. 8. The dormitory residents should keep the environment within and outside of the dormitory clean. To ensure public health, spitting, littering, releasing contaminants, and disposing of odorous substances are strictly prohibited. 9. Public areas in the dormitory are not for personal use. Personal items may not be placed next to fireproof partitions and fire lane, rooftop, staircase, corridor, and air-raid evacuation spaces. The dormitory residents also may not install gates or doors blocking the path to these spaces. In addition, personal items may not be placed in parking spaces. 10. Inappropriate or illegal behavior such as drinking, gambling, or using drugs is strictly prohibited in the dormitory. 11 Prohibited or dangerous items may not be kept in the dormitory. If such items are discovered, the relevant authorities will be notified. 12 To maintain the air quality of the dormitory, lighting cigarettes or smoking in or near the dormitory is prohibited. 13. In the dormitories, recyclable items should be separated from regular garbage. 14. To maintain the safety of the dormitory buildings and underground pipelines and to preserve the surrounding vegetation ecology, the dormitory residents may not plant any plants in public areas without permission from the university. 15. Drains in the dormitory rooms should be cleaned consistently. Drains on the rooftop must be cleared by the residents or by an individual hired by the residents to prevent clogging and leakage from accumulated water. This should be completed before the rainy and typhoon seasons. 16. In the case of an emergency that may endanger residents’ life, body, or property and in which the relevant units have been informed in accordance with the University’s safety procedures, personnel may be allowed to enter a dormitory room without the tenant’s permission to take emergency measures. Chapter 2 Regulations Specific to Single-room Staff Dormitories 17. Single-room dormitories should be occupied only by the dormitory resident. Nonresidents may not stay overnight in the dormitories. 18. The dormitory resident may not keep pets in the dormitory. 19. The dormitory resident should keep the sanitary equipment in the dormitory unclogged and clean. 20. If the dormitory resident must replace a lock or add a private lock to the dormitory room, they must give a copy of the key to the management unit and to the dormitory manager of the building. Managers will be required to obtain approval from the dormitory resident before they use the key to enter the dormitory room. Chapter 3 Regulations Specific to Multiple-room Staff Dormitories 21. The dormitory resident may keep pets under the condition that doing so will not negatively affect public health, peace, or safety. However, in the even that rules or regulations prohibiting the keeping of pets exist, such rules and regulations shall prevail. Chapter 4 Addenda 22. If a dormitory resident violates these conventions, the management unit may take disciplinary actions based on the severity of the situation. 23. Matters not covered by these conventions will be handled in accordance with the Civil Code, Dormitory Management Handbook, each Dormitory District Regulations, and other Regulations. 24. These conventions shall be implemented following the approval of the Dean of General Affairs. The same procedure is applicable to any amendment thereto.

National Yang Ming Chiao Tung University Guidelines on Rental of Graduation Gown National Yang Ming Chiao Tung University Guidelines on Rental of Graduation Gown Approved by the Dean of General Affairs of NYCU in Official Letter No. 1100029067 on August 18, 2021. Approved by the Dean of General Affairs of NYCU in Official Letter No. 1110007684 on March 4, 2022. 1. The National Yang Ming Chiao Tung University Guidelines on Rental of Graduation Gown (hereinafter referred to as the Guidelines) are stipulated to establish the management and rental of graduation gowns (including bachelor’s graduation gowns, master’s graduation gowns, medical students' graduation gowns, and doctoral graduation gowns). 2. The administrative units in charge of graduation gown management at National Yang Ming Chiao Tung University (NYCU) are the First Division of Property Management and the Second Division of General Affairs under the Office of General Affairs. The managing units on each branch campus may stipulate and announce the period, venue, amount of security deposit, and procedures for renting and returning graduation gowns following the Guidelines. 3. NYCU gives priority to new graduates of the year (and students with delayed graduation) over the rental of graduation gowns. If graduates who have completed the school-leaving procedure of the year hope to rent graduation gowns, they should pay the security deposit. 4. The rental of graduation gowns: (1) Bachelor’s graduation gowns, master’s graduation gowns, and medical students' graduation gowns should be rented to students on a per-class basis; doctoral graduation gowns may be rented to students on a group basis or to individuals. I. Group rental: those who would like to rent graduation gowns should follow an announced schedule to apply online. The application for the rental of graduation gowns should be on a department or institute (or division) basis, and the class representative or someone in charge should take care of the group’s maintenance fee payment, receiving of gowns, and distribution of gowns. II. Individual rental: those who would like to rent a graduation gown may follow an announced schedule to apply online or with written forms, make payment, and receive the gown. (2) Students who rent the gowns should firstly pay a maintenance fee (the rate will be set based on the actual cost of a graduation gown) at the First and Second Divisions of Cashier during the rental period regulated for each branch campus before receiving their graduation gowns at the gown management unit. (3) If students would like to rent graduation gowns at a time other than the rental period, they should pay a maintenance fee plus an administrative process fee of 200 NTD per graduation gown. 5. Returning the graduation gowns: (1) Bachelor’s graduation gowns, master’s graduation gowns, and medical students' graduation gowns: after the commencement ceremony, students should return the gowns. The date and time for returning the graduation gowns should follow the schedule announced by the gown management units on each campus, and the gowns should be returned on a group basis in principle. (2) Doctoral graduation gowns: after the commencement ceremony, students should return the gowns. The date and time for returning the graduation gowns should follow the schedule announced by the gown management units on each campus, and students may return the gowns individually. (3) After the commencement ceremony, new graduates of the year who have completed their school-leaving procedures should return the graduation gowns following the dates and times announced by the gown management units on each campus. (4) Those who have delayed returns will be charged a late return penalty of 50 NTD for every day past the due date (excluding holidays), the maximum penalty amount should be the price of the graduation gown. For those who have paid the security deposit in advance, the penalty for delayed return may be deducted from their deposit. 6. Students should be responsible for keeping the graduation gowns rented to them in good condition and abide by the relevant regulations for the rental of graduation gowns. In addition to the penalty for delayed return, if the rented graduation gowns are found lost, damaged, or missing parts, those who rent the gowns should make compensation accordingly. The amount of compensation may refer to the price of a custom-made gown. Every year the gown management units on each campus should regulate the relevant amount of compensation for loss, damage, and missing parts of gowns after reviewing and gaining approval from the Dean of General Affairs. 7. Students who wish to complete school-leaving procedures and leave the university without returning the graduation gown should pay a security deposit. 8. The Guidelines have been approved by the Dean of General Affairs at NYCU prior to their implementation and announcement. Any future amendments should follow the same administrative procedures.

National Yang Ming Chiao Tung University Guidelines for School Property Management National Yang Ming Chiao Tung University Guidelines for School Property Management Approved at the 1st General Affairs Meeting of the 110th Academic Year on June 24, 2022 Amended and approved at the 1st General Affairs Meeting of the 113th Academic Year on May 16, 2025 I. General Principles 1. These guidelines are established for effective school property management in accordance with the regulations set forth in the State-Owned and Public Property Management Handbook and the Item Management Handbook. 2. The classification of school property is established according to the Property and Goods Standard Classification specified by the Executive Yuan and in other relevant laws. (1) Property: This includes immovable property, securities, rights, books, and movable property with a unit price of NT$10,000 or more and a useful life of over 2 years . a. Immovable Property: This includes land, land enhancements, buildings, and facilities. b. Movable Property: This includes machinery, transportation, and miscellaneous equipment. c. Intangible Assets: These include securities and rights. d. Books: As specified in the Library Act or other relevant laws. (2) Items: These refer to equipment or goods other than those defined as property in the preceding paragraph, with a unit value of less than NT$10,000 or a useful life of less than 2 years, including consumables and non-consumables. a. Consumables: These include public property that does not retain its usefulness or value after use, such as office supplies, paper, and hygiene products. b. Non-consumables: These include public property that is robust and durable, such as office equipment, dining utensils, and furnishings. (3) Software: Application systems, packaged software, licensed software, cloud services, or other software with a unit price of NT$10,000 or more and a useful life of over 2 years shall be recorded as the intangible asset “software.” 3. Definitions of the terms used in these guidelines are as follows: (1) Administrative unit : 1st and 2nd Division of Property and Business Management, Office of General Affairs. (2) Property safekeeping unit: The agency that uses the property in question. (3) Custodian : An individual responsible for safekeeping the property in question. (4) Property administrator: An individual appointed by a property safekeeping unit to supervise property administration under said agency’s care. (5) Entrusted property: Property not owned by the University but entrusted to the University for administration. II. Division of Administrative Responsibilities 4. The Administrative unit is responsible for handling the bookkeeping affairs, inventory, and disposal of school property. In contrast, property safekeeping units are responsible for the safekeeping, usage, and maintenance of school property entrusted to them. 5. Each property safekeeping unit must appoint property administrators to supervise the use of school property entrusted to the agency. When there is a change of property administrators, an application form for the transfer of property administrators must be filled in. 6. For property that a single individual uses, said individual must be designated as the custodian of the property. For property that multiple individuals use, the property safekeeping unit must appoint a custodian from among the users or have a property administrator from the agency designated as the custodian. Each piece of property must be placed under the safekeeping of one property safekeeping unit and one custodian. 7. Custodians must exercise due care in the safekeeping of property entrusted to them and closely supervise its usage and maintenance. Once a piece of property is lost or damaged, depending on the severity of the loss or damage, the individual custodian must pay for the loss incurred or be subject to the judgment of the judicial authorities according to the applicable regulations. In any of the following events, a custodian is solely and legally responsible: (1) Confirmed illegal selling or encroachment of state-owned property. (2) Replacement of valuable or high-performance property with used or obsolete items for undue profit. (3) Leasing or making a profit from school property without permission or not according to proper procedures. III. Property Registration and Administration 8. Newly-procured property must, after inspection and acceptance, be registered and recorded using the property administration system (from now on, “the System “) the relevant property safekeeping unit, which must produce a property procurement form as the original certificate verifying the addition of said property. In one of the following circumstances, school agencies at all levels must comply with the following instructions: (1) If a piece of property is funded by agency A but used by agency B, agency B must be designated the property safekeeping unit. (2) If the relevant property is entrusted property, its status must be noted in the property addition form, and the relevant trusteeship agreement must be uploaded to the System to ensure the convenience of the future return of the property to its custodian. 9. For property that must be transferred to another agency within or outside of the University for safekeeping or use before reaching its tenure use, a transfer form must be filed in the System. The transfer must be implemented according to the following instructions: (1) Transfer within the University: The original custodian must file a property transfer form in the System to be approved by the administrative unit. (2) Transfer to a government agency: The property safekeeping unit must follow proper property ownership transfer procedures and file a property ownership transfer form in the System. 10. For agencies intending to transport a piece of property outside of the University’s campus for use, a request must be filed in the System. The property in question must not be transported before the request has been approved. 11. Property safekeeping units must not dispose of school property without permission nor use it for profit unless the obtainment of profit does not contradict the property’s original use. For the leasing of school property, a leasing agreement must be signed after a request has been filed and approved and relevant agencies notified. 12. After a piece of property is registered, the administrative unit must produce a property label and issue it to the custodian, who is responsible for placing the sticker on said property. 13. Custodians must complete the counting and return of school property under their care before retirement or resignation. Once the returned pieces of property are less than those on the list of property under the custodian’s care, the head of the property safekeeping unit and the property administrator must assume responsibility for retrieving the school property or for collecting compensation from the custodian in question, unless they identify reasons the custodian is not at fault. For property that cannot be transferred, the head of the property safekeeping unit or an individual appointed by the head of the property safekeeping unit must temporarily act as the custodian. 14. If losses are incurred as a result of the disappearance, damage, or accidental loss of school property that is attributable to a custodian, the individual must comply with the following provisions whether they remain the custodian or not unless an auditing agency has declared that the individual exercised due care and has acquitted them of all responsibility: (1) For missing property, the custodian must compensate for the loss unless the loss is the result of force majeure. (2) For damaged property, the custodian must pay for its repair if repair is possible. Otherwise, the custodian must compensate for the loss. (3) The compensation must be determined based on the market price at the time of loss or damage, with depreciation calculated according to the years of use. 15. The inventorying of school property is to be performed annually according to the plans established by the administrative unit of each campus and approved by the Dean for General Affairs. IV. Impairment of Assets and Disposal of Property 16. For property that has reached the required minimum tenure of use plus one year and has lost its original level of effectiveness to the point where it cannot be repaired or repair is deemed uneconomical, the relevant property safekeeping units must file an asset impairment (property write-off) application form in the System. The Administrative unit must review the application, produce an asset impairment list for all agencies, and notify the Accounting Office. The property in question may be written off after the application has been approved. As per the Classification of the Value of Property to be Written-Off established by the Executive Yuan, the writing-off of property unit price (worth more than NTD 15 million must be reported to the Ministry of Education for approval, and the writing-off of property unit price worth more than NTD 30 million must be reviewed by competent auditing authorities before said property may be removed from the school property register. 17. One of the following actions may be taken for the disposal of property that has been written off according to the State-Owned and Public Property Administration Handbook: (1) Sell: Property that can no longer be used for its intended purpose but is still of salvage value. (2) Reuse: Property that can no longer be used for its intended purposes but contains parts that can be taken apart and reused. (3) Gift: The free transfer of ownership to local self-governing bodies, state-owned enterprises with the entity of a company, local government-owned enterprises with the entity of a company, or foundations established according to the law. (4) Exchange: Exchange of property with that owned by local self-governing bodies or state-owned enterprises with the structure of a company. (5) Destroy or discard: Property that no longer has any use. (6) Transfer: Free transfer of property to other agencies or schools. 18. The Administrative unit must collect the property to be sold and sell it periodically according to the Procedures for the Selling and Valuation of Written-off Property established by the Executive Yuan. Waste materials that have no sale value, including wood, textiles, paper, and chemicals, can be disposed of by their property safekeeping units according to the applicable regulations. 19. Property safekeeping units are responsible for transporting property that has been written off to a warehouse designated by the Administrative unit. Alternatively, the Administrative unit may contact recycling operators to collect said property from the property safekeeping units. Property that has been written off must be stored in a designated location to facilitate collection. 20. If the property is damaged as a result of disaster, theft, force majeure, or other accidents, or that property is reported as being damaged before reaching its required tenure of use, property safekeeping units must apply the writing-off of said property and furnish related supporting documents to the Administrative unit, who must report the loss to the Ministry of Education and competent auditing authorities before said property may be removed from the school property register. For property that is stolen, property safekeeping units must report the theft to the police immediately. Property safekeeping units may not be held accountable for property losses reviewed by the Ministry of Education. Otherwise, action must be taken according to Article 7. V. Supplemental Information 21. Matters not specified in these guidelines shall be addressed following the National Property Act and other applicable regulations. 22. These guidelines are to be enforced following approval in the General Affairs Meeting; the same procedures shall apply to their revisions.

National Yang-Ming Chiao Tung University Directions for the Management and Use of the Renliangge Activity Venue on the Yangming Campus National Yang-Ming Chiao Tung University Directions for the Management and Use of the Renliangge Activity Venue on the Yangming Campus Approved by the Director of General Affairs on May 12, 2021. Approved by the Director of General Affairs on October 22, 2024. 1. To effectively manage the Renliang Building event venue on the Yangming Campus, the Office of General Affairs at National Yang Ming Chiao Tung University has established these regulations in accordance with Article 7 of the “Venue Usage Guidelines of the Office of General Affairs at National Yang Ming Chiao Tung University. 2. If access control is required for this event venue, an online application must be submitted. The venue may be used upon approval of the application. Application procedure: University Portal / Administrative Information / Conference Center Venue Management System / Public Area Access Control Management System / Click on “Access Authorization Application.” 3. Student clubs applying to use the Venue for regular club activities shall apply through the activity application process of the Extracurricular Activities Division of the Office of Student Affairs and complete the relevant procedures. 4. The term “Renter” is defined as the individual or responsible personnel of a department who is borrowing the Venue. Renters are expected to preserve the quality of the public property and equipment of the Venue and are responsible for any accidents in or damage done to the Venue as the result of improper use of the property or equipment. 5. Use of the fixed equipment provided in the Venue is subject to the following regulations: (1) Refrigerators: a. Public refrigerators: (a) Items stored in public refrigerators must be labeled with the name of the owner, the time of the activity, and the name of the contact person for the activity. (b) Items stored in public refrigerators that are unlabeled or remain in the refrigerator after the activity is over shall be disposed of. The owner of the aforementioned items may not object to their removal. b. Rented refrigerators: (a) A written application must be submitted. The rental period is on a month-to month basis. The monthly fee is NT$150. (b) Food items stored in rented refrigerators must be properly stored in containers or bottles and placed in a box designated for food items. If the food items in rented refrigerators are discovered to be expired or rotting, the items shall be removed and by the manager of the Venue. The renter of the refrigerator may not object to its removal. (c) Renters of refrigerators shall remember to keep the refrigerator door tightly closed. The University is not responsible for the safe-keeping of the items stored in rented refrigerators. (2) Storage lockers: a. A written application must be submitted. The rental period is on a month-to month basis. The monthly fee is NT$150. b. Defacing the interior or exterior of the locker or sticking stickers, promotional materials, or paper to the locker is prohibited. c. The storage of illegal items, flammable items, dangerous chemicals, explosive items, animals, and perishable items in the storage lockers is prohibited. To maintain the safety of the campus, the manager of the Venue has the right to inspect the items in storage lockers. If any of the aforementioned items are discovered in the storage locker, the renter’s eligibility to use the storage lockers will be immediately revoked. d. Renters shall remember to keep the locker door tightly closed, uphold their responsibility as renters, and avoid storing expensive items in the storage lockers. The University is not responsible for any items kept in storage lockers going missing. e. In the event of forgetting the password of their storage locker, renters must not force the locker open or switch to a different locker and must submit an application to the 1st Division of Property and Business Management to unlock the storage locker. Renters may submit such applications only twice every semester and shall have their eligibility to use the storage locker revoked after the third submission of such an application. (3) Warnings: a. Renters are required to thoroughly read the instruction manual and follow the regulations for use when using the electrical appliance provided in the Venue. If the Renter encounters malfunctioning during their use of the computer equipment, the manager of the Venue shall be notified and will handle the malfunction. Attempts to repair or take the electrical appliance apart is prohibited. b. Open flame devices, such as gas stoves are prohibited in the Venue. c. The University is responsible for providing only the fixed equipment in the Venue. Damaging the fixed equipment in the Venue is prohibited. If additional set-up is required, the manager of the Venue must provide prior consent for the additional equipment to be used. d. Nailing hooks or applying adhesive stickers to the walls of the Venue is prohibited. Additionally, equipment from other activity venues cannot be taken into the Renliangge Activity Venue. The Renter shall be held accountable for any damages resulting from the aforementioned actions. e. The wooden furniture, such as the tables, of the Venue is not suited to hold high-temperature items. Heat-insulation pads must be used for high-temperature items, such as pots, plates, or teacups. f. Venue restoration and cleaning (a) After the end of each event, the users of the venue are responsible for cleaning the tabletops, sinks (including the sink filters), equipment, and the Venue; returning all items and equipment in the Venue to their original places; turning off any electronics—with the exception of the refrigerator—air conditioners, and lights; and closing all doors and windows of the Venue. Items stuck, hanging, or erected on the walls of the Venue that are determined to violate the Regulations shall be removed by the manager of the Venue. (b) Personal belongings and waste produced during the activity must be removed from the Venue after the activity ends. To prevent the clogging of the sink pipes, the disposal of waste in sinks is prohibited. If the sink pipes become clogged as the result of improper use, the Renter shall be held accountable for the plumbing fees. (c) If the Venue requires maintenance related to cleaning or safety, the manager of the Venue may enter the borrowed space of the Venue without the consent of the Renter. 6. In the occurrence of any of the following events in the Venue during activities, the Renter shall be prohibited from applying to borrow the Venue for up to 3 months after the date on which the event occurred. (1) The Renter failed to appear at the Venue at the reserved time at least twice. (2) The duration of the Renter’s activity was extended and affected the subsequent Renter of the space. (3) Personal items, waste produced during the activity, and garbage were not removed from the Venue after the activity ended. (4) Waste was disposed of in sinks, which resulted in the pipes clogging. (5) The Renter failed to close all doors and windows, turn off all electronics—with the exception of refrigerators—and turn off the lights of the Venue after the activity ended. (6) The Renter used rented refrigerators and storage lockers without permission. (7) Severe violations of the Regulations were detected and confirmed to be true. 7. Activities extending more than 1 hr beyond their allotted time shall subjected to additional charges for each extra hour. Renters shall make supplementary payments to account for the extension period. 8. The Renter shall be responsible for maintaining the order, safety, and cleanliness of the Venue and shall be supervised and instructed by the manager of the Venue. 9. The University retains the right to request the immediate termination of activities that violate the Regulations or the National Yang Ming Chiao Tung University Regulations Governing the Management and Use of Activity Venues on Yangming Campus. Any violations shall be handled in accordance with the law. 10. These regulations shall be implemented upon receiving approval from the Dean of General Affairs of Yangming Campus. Any amendments thereto shall be similarly processed.

National Yang Ming Chiao Tung University Guidelines on Management of Cats and Dogs on Campus National Yang Ming Chiao Tung University Guidelines on Management of Cats and Dogs on Campus Approved at the NYCU General Affairs Meeting on June 24, 2022. Article 1 The National Yang Ming Chiao Tung University Guidelines on Management of Cats and Dogs on Campus (hereinafter referred to as the Guidelines) are established to effectively manage cats and dogs on campus to maintain campus security, keep environmental hygiene, and show care for lives. Article 2 The stray cats and dogs referred to in the Guidelines are the cats and dogs residing on campus without specific owners. The definition of an owner should be subject to the Animal Protection Act stipulated by the Council of Agriculture, Executive Yuan, Taiwan. Article 3 Stray cats and dogs are common social issues. The strategy of capturing and clearing stray cats and dogs will result in more stray cats and dogs coming incessantly, further leading to campus hazards and the waste of resources. National Yang Ming Chiao Tung University (NYCU) aims to educate students about a positive attitude toward stray cats and dogs and proper response to the animals’ behavior. The right attitude will be much more effective and more humane compared with the overall clearance of on-campus stray cats and dogs. NYCU endeavors to strike a balance between campus safety and the promotion of the right attitude toward lives as dealing with the issue of stray cats and dogs on campus. The process of handling stray cats and dogs should also meet the demands and the spirit of laws and regulations related to animal protection. Article 4 Based on the Trap-Neuter-Vaccinate-Return (TNVR) strategy for stray cats and dogs promoted by the relevant governmental agencies, NYCU’s principle of dealing with stray cats and dogs is also based on the TNVR strategy as well as precise capture. The university may seek help from student clubs, volunteers, and other resources supported by neighboring communities. The Office of General Affairs should allocate the annual expenditure on the birth control, disease prevention, and trace of stray cats and dogs; student clubs and associations, volunteers, and other non-NYCU members that relate to or are concerned with the issue of stray cats and dogs may organize fundraising events. Article 5 On-campus stray cats and dogs that have undergone the processes of birth control, disease prevention, and location tracking should wear identification marks to be better identified. NYCU may trace those cats and dogs regularly and keep records of their health conditions. Article 6 If an on-campus stray dog or cat is found aggressive, suspected of having infectious diseases and may affect campus safety and hygiene, staff members at the First and Second Division of General Affairs of the Office of General Affairs may notify relevant student clubs, volunteers, or units to further evaluate or help improve the situation within fourteen days. Possible measures for improvement may include temporary quarantine or medical treatment (the quarantine location may be determined and arranged by the Office of General Affairs). The duration of quarantine and medical treatment should be no more than thirty days in principle; however, the quarantine duration may be extended due to necessary medical needs. If the case is considered unable to be properly dealt with after the evaluations conducted in the preceding paragraph, staff members at the First and Second Division of General Affairs should report to the competent animal protection and management authorities under the local government of the region where the branch campus is located to conduct animal quarantine, precise capture, or animal relocation. The process for handling the stray cats and dogs should follow the Animal Protection Act and relevant laws and regulations. Article 7 Randomly feeding stray cats and dogs on campus is strictly prohibited; however, NYCU’s relevant student clubs, volunteers, or units may develop and carry out feeding plans to feed on-campus stray cats and dogs. Those who violate the regulations will be reported to the First and Second Division of General Affairs and the Division of Campus Security and should be warned and stopped. Article 8 People who bring their pet cats and dogs to any NYCU campus should be fully responsible for looking after their pets. Pets should be kept on leashes and be wearing identification marks; their waste should be properly cleaned by people who walk them. NYCU has the right to prohibit pet cats and dogs from entering the campus if any violation of the rules is found. Such cases of rule violation will be photographed and reported to the governing authorities for penalties according to relevant laws and regulations. Article 9 The reports of incidents of cats and dogs on campus should be handled according to the “Standard Operating Procedures to Report Incidents of Cats and Dog on Campus.” The procedures for dealing with incidents of on-campus cats and dogs are as follows: 1. A complainant reports to the First and Second Division of General Affairs or the campus security management units, fills out the “Report Form for Incidents of Cats and Dogs on Campus,” and turns in the form to the First and Second Division of General Affairs. 2. Staff members at the First and Second Division of General Affairs work together with NYCU’s student clubs, volunteers, or units related to stray cats and dogs to deal with the case, or report and transfer the case to the animal protection and management authorities of the region where the branch campuses are located if necessary. 3. Staff members at the First and Second Division of General Affairs should inform the complainant and incident-reporting units of the measures taken. Article 10 The Guidelines have been drafted by relevant student clubs, units, and the Office of General Affairs at NYCU and have been approved at the NYCU General Affairs Meeting prior to their announcement and implementation. Any future amendments should follow the same administrative procedures.